Legal Secretary

Position can be a higher level based on qualifcations and experience

Summary

Responsible for providing basic administrative, clerical, and customer service support to Attorneys. Effectively communicate with clients, courts, internal and external personnel. Operates under direct supervision of management and works on cases and assignments with guidance of attorneys and Managing Attorney as required.

Responsibilities

• Provides administrative support services, including, but not limited to:

1. 1. Drafting of pleadings, discovery, motions and other legal documents.
   2. Transcribes reports, correspondence and various other documents.
   3. Preparation of correspondence to clients and adverse parties/counsel.
   4. Drafting and preparation of reports, as requested and as required under office and Company guidelines.
   5. Entry of calendar dates, completed task documentation, file review information and diary dates into Law Office case management system.
   6. Administrative tasks include, scheduling, mailing, and filing documents with the court. Also may assist Claims Department with various secretarial tasks as required.

• Communicates effectively and professionally with clients, assigned attorneys, other departments, and outside legal professionals.
• Reports to and interacts with the Claim Representatives as to case developments and strategies.
• Fosters effective, working relationships through interaction, communication and collaboration.
• Maintains professional competence through self-education or continuing education.

Qualifications:

• High School or equivalent knowledge or related experience.
• 1 - 3 years or High School equivalent plus 3 - 5 years
• Must have familiarity with State practice and the State Rules of Civil Procedure where the position is located.
• Experience within the insurance industry preferred, but not required.
• Basic knowledge of the legal system, legal issues and litigation process is required and must have working knowledge of insurance claim, and tort litigation.
• Proficient written and oral communication skills - Spelling and grammatical skills of at least a high school level are required.
• Knowledge of preparing legal documents and filing documents with the court is required. Proficiency with copier, facsimile, phone, and computer software including current Windows Operating System, MS Word, MS Excel, MS PowerPoint, MS Outlook and Legal Case Management Programs. Minimum typing skills of 40 wpm required.
• Must have excellent interpersonal skills and the ability to work under tight deadlines.

Thank you for considering MAPFRE Insurance as part of your career journey. 

We're proud to be rated "A" (Excellent) by A.M. Best Company. We offer property and casualty insurance, working with over 3,000 independent agents and brokers in 11 states. 

If you require an accommodation for a disability so that you may participate in the selection process, you are encouraged to contact the MAPFRE Insurance Talent Acquisition team at talentacquisition@mapfreusa.com.

We are proud to be an equal opportunity employer.