OFFICE MANAGER

MAPFRE RE is one of the world’s leading reinsurance companies. Owned by the MAPFRE Group, the company is part of an insurance/reinsurance legacy that originated in 1933. The company uses Madrid as the headquarters of a global network of reinsurance specialists.

We are currently looking for a highly motivated and an outgoing professional to lead the position of Office Manager for the management centre located in Munich, Germany. 

Key Responsabilities

Administration Work

• Accounting & Treasury - Prepare and submit the necessary documentation for accounting and treasury to headquarters on a monthly basis.
• Travel arrangements – Coordinate Hotel and transfer reservations and prepare travel expense reports.

Office operation

• Reception - Support & hospitality for business partners, customers, and guest.
• Liaison: Act as the liaison between building management and the company to ensure a fully functional office environment.
• Office supplies management – Monitor and maintain stock levels for kitchen items, restrooms, and general office supplies.
• Logistics management – Control incoming and outcoming documents and emails. Organize courier services, deliveries.

IT-Support

• Hardware Supplies Management – Monitor and maintain stock levels for equipment and accessories. 
• IT Intermediation - Liaise with the IT team in Madrid to resolve office-related issues.

What We’re Looking For

• Valuable professional education or proven experience as administrative position.
• A real team player who is open to inquiries from our employees, customers, and service providers.
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail.
• A friendly and service-oriented work attitude.
• Proven experience in working with figures.
• Digital competence with, for example, MS Teams or other Office applications.
• Excellent communication and interpersonal skills with the ability to work in business German and Spanish, both oral and written. Knowledge of English is a plus.

Our Offer

• Permanent position: Full-time, 38 hours/Week
• Modern office in Munich city centre
• Collaborative team spirit and a modern working environment
• 30 days' annual leave
• Flexible working time
• Company Pension Scheme
• Capital-forming benefits
• Additional private health insurance
• Other social benefits (transport and food subsidy, company events, other insurance, etc.)